LC Genre/Form (LCGFT) - Authority Records
Our Authority Control librarian, Karen Anderson kanderson@bslw.com, put together some information about the new LC genre/form records that will be heading our way later this year. Based on feedback we have received, it appears that these new terms are still at least 6 weeks away from officially being released. We have received several inquiries about how we will be handling the new LC Genre/form records (lcgft) and 655 headings in bibliographic records. Our default policy will be to follow the LC/PCC guidelines. These can be found on the LC Policy and Standards Division Genre/form web page: http://www.loc.gov/catdir/cpso/genreformgeneral.html Here is what this means for Backstage Authority Control: 655 headings in bibliographic records with 2nd indicator 7 and $2 lcgft will be matched against the LCGFT file. If a match is found, the heading will be corrected if needed (if it matched on a 4xx in the authority record). If no match is found, the heading will be reported on the Unmatched Genre/form heading report. 655 headings in bibliographic records with a 2nd indicator 0 will first be matched against the LCGFT file. If a match is found, the heading will be corrected if needed (if it matched on a 4xx in the authority record), the second indicator will be changed to 7 and a $2 lcgft will be added to the end of the field. Those headings that are not matched in the LCGFT will then be matched against the LCSH file. If matched here, the heading will be corrected if needed and the indicators will remain unchanged. Headings that are not matched in either file will be reported on the Unmatched Genre/form heading report. Both LCGFT and LCSH authority records for matched headings will be delivered unless otherwise specified. LCGFT records will be identified by the lccn prefix 'gf'. Also 008/11 will be coded 'z' (Other) and the 040 will have $f lcgft added. 655 headings with other 2nd indicator and $2 subfield values will be processed as they are currently per client profile. We are exploring other possible options at this time. We welcome any feedback or suggestions. Nate Cothran - nate@bslw.com <mailto:nate@bslw.com?subject=Automation%20Services%20-%20Query> Product Manager, Automation Backstage Library Works 533 E 1860 S, Provo UT 84606 (p) 801.342.5697 - (f) 801.356.8220 www.ac.bslw.com/community/blog <http://ac.bslw.com/community/blog/>
Nate,
655 headings with other 2nd indicator and $2 subfield values will be processed as they are currently per client profile.
My understanding is that all of the existing 155 authority records that are currently coded with second indicator 0 in bib. records will be cancelled and new authorities with prefix gf will replace them. Therefore, you will not have any LCSH genre authorities to match on, so you won't be able to return authorities for any terms that aren't in LCGFT. Unless I am misunderstanding, and what you are saying is that you will actually match against LCSH authorities. But if that is the case, what can you return in the way of a genre authority? For example, let's say we send a bib. record that has this: 655 _0 Science fiction poetry. There is not currently a 155 authority for this, and so there will not (at least in the short term) be an LCGFT authority for it. So you have nothing to match on there. But you could match against LCSH: 150 Science fiction poetry. But what could you return to us in that case, since all there is is a subject authority, not a genre authority? --Adam ************************************** * Adam L. Schiff * * Principal Cataloger * * University of Washington Libraries * * Box 352900 * * Seattle, WA 98195-2900 * * (206) 543-8409 * * (206) 685-8782 fax * * aschiff@u.washington.edu * **************************************
Adam, Nate asked me to respond to the excellent point you raise about 655's with 2^nd indicator 0. A 2^nd indicator of '0' in a 655, means that the term came from the LCSH file.My understanding of current practice is that if there is no 155 authority term available, then an appropriate 150 term may be used as a 655 in a bibliographic record.So, if our system matches a 655 _0 to a LCSH subject term, it would be considered valid, and we would return the LCSH subject record. Everyone's systems are different and I can see that not everyone would want subject authority records for genre/form terms.If our default process doesn't work for you, we can offer options based on individual institutions' needs.For instance, you could choose not to have the 655_0 matched against the LCSH at all.Or we could match them, but not return the subject authority records. 655's with 2^nd indicator values other than '0' (or 7 and $2lcgft) will be matched against the file indicated in the $2 as always, according to the client's profile.Profiles may always be changed with your project manager. We appreciate your comments and would welcome any other suggestions, questions, or comments that you may have. Regards, Karen Anderson On 3/15/2011 2:42 PM, Adam L. Schiff wrote:
Nate,
655 headings with other 2nd indicator and $2 subfield values will be processed as they are currently per client profile.
My understanding is that all of the existing 155 authority records that are currently coded with second indicator 0 in bib. records will be cancelled and new authorities with prefix gf will replace them. Therefore, you will not have any LCSH genre authorities to match on, so you won't be able to return authorities for any terms that aren't in LCGFT. Unless I am misunderstanding, and what you are saying is that you will actually match against LCSH authorities. But if that is the case, what can you return in the way of a genre authority?
For example, let's say we send a bib. record that has this:
655 _0 Science fiction poetry.
There is not currently a 155 authority for this, and so there will not (at least in the short term) be an LCGFT authority for it. So you have nothing to match on there. But you could match against LCSH:
150 Science fiction poetry.
But what could you return to us in that case, since all there is is a subject authority, not a genre authority?
--Adam ************************************** * Adam L. Schiff * * Principal Cataloger * * University of Washington Libraries * * Box 352900 * * Seattle, WA 98195-2900 * * (206) 543-8409 * * (206) 685-8782 fax * * aschiff@u.washington.edu * **************************************
_______________________________________________ BSLWAC mailing list BSLWAC@mailman.xmission.com http://mailman.xmission.com/cgi-bin/mailman/listinfo/bslwac
-- Karen Anderson Authority Control Librarian Backstage Library Works 533 East 1860 South Provo, Utah 84606 1-800-288-1265 kanderson@bslw.com
Karen, The problem that we would have with returning LCSH that matches terms coded 655 _0 is that we have separate subject and genre indexes in our catalog. An authority with 150 will be indexed in the subject index, while one with 155 would go into our genre index. The only way a match on LCSH would work well in our particular situation would be if you returned that LCSH authority but with all of the tags changed from X50 to X55. Of course that would create additional issues as well since we are likely to also have the LCSH authority for use in the subject index and it wouldn't be wise to have two different records with the same LCCN and reference structure that might not be needed in the genre index. Probably what would work best in our situation would be to match 655 _0 against LCSH but not return subject authorities. We would already have the authority anyway if that term had been used as a subject. Adam ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ Adam L. Schiff Principal Cataloger University of Washington Libraries Box 352900 Seattle, WA 98195-2900 (206) 543-8409 (206) 685-8782 fax aschiff@u.washington.edu http://faculty.washington.edu/~aschiff ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ On Tue, 15 Mar 2011, Karen Anderson wrote:
Adam,
Nate asked me to respond to the excellent point you raise about 655?s with 2nd indicator 0.
A 2nd indicator of ?0? in a 655, means that the term came from the LCSH file. My understanding of current practice is that if there is no 155 authority term available, then an appropriate 150 term may be used as a 655 in a bibliographic record. So, if our system matches a 655 _0 to a LCSH subject term, it would be considered valid, and we would return the LCSH subject record.
Everyone?s systems are different and I can see that not everyone would want subject authority records for genre/form terms. If our default process doesn?t work for you, we can offer options based on individual institutions? needs. For instance, you could choose not to have the 655_0 matched against the LCSH at all. Or we could match them, but not return the subject authority records.
655?s with 2nd indicator values other than ?0? (or 7 and $2lcgft) will be matched against the file indicated in the $2 as always, according to the client?s profile. Profiles may always be changed with your project manager.
We appreciate your comments and would welcome any other suggestions, questions, or comments that you may have.
Regards,
Karen Anderson
On 3/15/2011 2:42 PM, Adam L. Schiff wrote: Nate,
655 headings with other 2nd indicator and $2 subfield values will be processed as they are currently per client profile.
My understanding is that all of the existing 155 authority records that are currently coded with second indicator 0 in bib. records will be cancelled and new authorities with prefix gf will replace them. Therefore, you will not have any LCSH genre authorities to match on, so you won't be able to return authorities for any terms that aren't in LCGFT. Unless I am misunderstanding, and what you are saying is that you will actually match against LCSH authorities. But if that is the case, what can you return in the way of a genre authority?
For example, let's say we send a bib. record that has this:
655 _0 Science fiction poetry.
There is not currently a 155 authority for this, and so there will not (at least in the short term) be an LCGFT authority for it. So you have nothing to match on there. But you could match against LCSH:
150 Science fiction poetry.
But what could you return to us in that case, since all there is is a subject authority, not a genre authority?
--Adam ************************************** * Adam L. Schiff * * Principal Cataloger * * University of Washington Libraries * * Box 352900 * * Seattle, WA 98195-2900 * * (206) 543-8409 * * (206) 685-8782 fax * * aschiff@u.washington.edu * **************************************
_______________________________________________ BSLWAC mailing list BSLWAC@mailman.xmission.com http://mailman.xmission.com/cgi-bin/mailman/listinfo/bslwac
-- Karen Anderson Authority Control Librarian Backstage Library Works 533 East 1860 South Provo, Utah 84606 1-800-288-1265 kanderson@bslw.com
Hi Adam, Thank you for your response. In reviewing our planned policy we are seeing the need to clarify what we are currently doing with 655-0 genres, and also slightly revise what we will do when LC moves all 155's to the LCGFT. Currently we are matching 655-0 genres against LCSH 155 headings only (or 455 see-reference headings). If there is no match our system does not move on to the 150 terms, even though they are allowable by LC. So this shouldn't cause a conflict in situations such as yours where you have separate subject and genre indexes. After further discussion and consideration we feel that we should continue the same policy rather than adjusting it so 150 terms are searched if LCGFT headings aren't yet available. After LC deletes their 155 LCSH authorities and replaces them with new LCGFT authority records, we will search 655-0 genres against the LCGFT and if there is no match we will report them on our R07 Genre Unmatched Headings List rather than moving on to search the LCSH 150 terms. The above is (and will remain) our standard default policy, but if you need custom matching rules for your particular situation, we are happy to create them for you. For those of you who already have some specialized rules, we will make sure they continue when LC puts out the LCGFT authorities. As always, comments, suggestions, and questions are welcome. Thank you, Karen Anderson Authority Control Librarian Backstage Library Works On 3/16/2011 11:46 AM, Adam L. Schiff wrote:
Karen,
The problem that we would have with returning LCSH that matches terms coded 655 _0 is that we have separate subject and genre indexes in our catalog. An authority with 150 will be indexed in the subject index, while one with 155 would go into our genre index. The only way a match on LCSH would work well in our particular situation would be if you returned that LCSH authority but with all of the tags changed from X50 to X55.
Of course that would create additional issues as well since we are likely to also have the LCSH authority for use in the subject index and it wouldn't be wise to have two different records with the same LCCN and reference structure that might not be needed in the genre index.
Probably what would work best in our situation would be to match 655 _0 against LCSH but not return subject authorities. We would already have the authority anyway if that term had been used as a subject.
Adam
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ Adam L. Schiff Principal Cataloger University of Washington Libraries Box 352900 Seattle, WA 98195-2900 (206) 543-8409 (206) 685-8782 fax aschiff@u.washington.edu http://faculty.washington.edu/~aschiff ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
On Tue, 15 Mar 2011, Karen Anderson wrote:
Adam,
Nate asked me to respond to the excellent point you raise about 655?s with 2nd indicator 0.
A 2nd indicator of ?0? in a 655, means that the term came from the LCSH file. My understanding of current practice is that if there is no 155 authority term available, then an appropriate 150 term may be used as a 655 in a bibliographic record. So, if our system matches a 655 _0 to a LCSH subject term, it would be considered valid, and we would return the LCSH subject record.
Everyone?s systems are different and I can see that not everyone would want subject authority records for genre/form terms. If our default process doesn?t work for you, we can offer options based on individual institutions? needs. For instance, you could choose not to have the 655_0 matched against the LCSH at all. Or we could match them, but not return the subject authority records.
655?s with 2nd indicator values other than ?0? (or 7 and $2lcgft) will be matched against the file indicated in the $2 as always, according to the client?s profile. Profiles may always be changed with your project manager.
We appreciate your comments and would welcome any other suggestions, questions, or comments that you may have.
Regards,
Karen Anderson
On 3/15/2011 2:42 PM, Adam L. Schiff wrote: Nate,
655 headings with other 2nd indicator and $2 subfield values will be processed as they are currently per client profile.
My understanding is that all of the existing 155 authority records that are currently coded with second indicator 0 in bib. records will be cancelled and new authorities with prefix gf will replace them. Therefore, you will not have any LCSH genre authorities to match on, so you won't be able to return authorities for any terms that aren't in LCGFT. Unless I am misunderstanding, and what you are saying is that you will actually match against LCSH authorities. But if that is the case, what can you return in the way of a genre authority?
For example, let's say we send a bib. record that has this:
655 _0 Science fiction poetry.
There is not currently a 155 authority for this, and so there will not (at least in the short term) be an LCGFT authority for it. So you have nothing to match on there. But you could match against LCSH:
150 Science fiction poetry.
But what could you return to us in that case, since all there is is a subject authority, not a genre authority?
--Adam ************************************** * Adam L. Schiff * * Principal Cataloger * * University of Washington Libraries * * Box 352900 * * Seattle, WA 98195-2900 * * (206) 543-8409 * * (206) 685-8782 fax * * aschiff@u.washington.edu * **************************************
_______________________________________________ BSLWAC mailing list BSLWAC@mailman.xmission.com http://mailman.xmission.com/cgi-bin/mailman/listinfo/bslwac
-- Karen Anderson Authority Control Librarian Backstage Library Works 533 East 1860 South Provo, Utah 84606 1-800-288-1265 kanderson@bslw.com
_______________________________________________ BSLWAC mailing list BSLWAC@mailman.xmission.com http://mailman.xmission.com/cgi-bin/mailman/listinfo/bslwac
Karen, What you're suggesting as standard policy seems pretty reasonable to me. It's likely that people will still send you records coded 655 _0 that really should have been coded 655 _7 $2 lcgft, so matching first against LCGFT is a good idea. If a match is not found within LCGFT authorities, then I wouldn't be opposed to the idea of searching the 655 _0 term against the LCSH authorities so that variant forms are flipped to the authorized LCSH form, but this would only work correctly if you were also able to keep the 655 tag in the bib records. Since matching 655 to 150 authorities might end up flipping the tag to 650, that would not be a desirable outcome. So I think what you've suggested below makes sense. Adam ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ Adam L. Schiff Principal Cataloger University of Washington Libraries Box 352900 Seattle, WA 98195-2900 (206) 543-8409 (206) 685-8782 fax aschiff@u.washington.edu http://faculty.washington.edu/~aschiff ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ On Wed, 16 Mar 2011, Karen Anderson wrote:
Hi Adam,
Thank you for your response. In reviewing our planned policy we are seeing the need to clarify what we are currently doing with 655-0 genres, and also slightly revise what we will do when LC moves all 155's to the LCGFT. Currently we are matching 655-0 genres against LCSH 155 headings only (or 455 see-reference headings). If there is no match our system does not move on to the 150 terms, even though they are allowable by LC. So this shouldn't cause a conflict in situations such as yours where you have separate subject and genre indexes.
After further discussion and consideration we feel that we should continue the same policy rather than adjusting it so 150 terms are searched if LCGFT headings aren't yet available. After LC deletes their 155 LCSH authorities and replaces them with new LCGFT authority records, we will search 655-0 genres against the LCGFT and if there is no match we will report them on our R07 Genre Unmatched Headings List rather than moving on to search the LCSH 150 terms.
The above is (and will remain) our standard default policy, but if you need custom matching rules for your particular situation, we are happy to create them for you. For those of you who already have some specialized rules, we will make sure they continue when LC puts out the LCGFT authorities.
As always, comments, suggestions, and questions are welcome.
Thank you,
Karen Anderson Authority Control Librarian Backstage Library Works
On 3/16/2011 11:46 AM, Adam L. Schiff wrote: Karen,
The problem that we would have with returning LCSH that matches terms coded 655 _0 is that we have separate subject and genre indexes in our catalog. An authority with 150 will be indexed in the subject index, while one with 155 would go into our genre index. The only way a match on LCSH would work well in our particular situation would be if you returned that LCSH authority but with all of the tags changed from X50 to X55.
Of course that would create additional issues as well since we are likely to also have the LCSH authority for use in the subject index and it wouldn't be wise to have two different records with the same LCCN and reference structure that might not be needed in the genre index.
Probably what would work best in our situation would be to match 655 _0 against LCSH but not return subject authorities. We would already have the authority anyway if that term had been used as a subject.
Adam
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ Adam L. Schiff Principal Cataloger University of Washington Libraries Box 352900 Seattle, WA 98195-2900 (206) 543-8409 (206) 685-8782 fax aschiff@u.washington.edu http://faculty.washington.edu/~aschiff ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
On Tue, 15 Mar 2011, Karen Anderson wrote:
Adam,
Nate asked me to respond to the excellent point you raise about 655?s with 2nd indicator 0.
A 2nd indicator of ?0? in a 655, means that the term came from the LCSH file. My understanding of current practice is that if there is no 155 authority term available, then an appropriate 150 term may be used as a 655 in a bibliographic record. So, if our system matches a 655 _0 to a LCSH subject term, it would be considered valid, and we would return the LCSH subject record.
Everyone?s systems are different and I can see that not everyone would want subject authority records for genre/form terms. If our default process doesn?t work for you, we can offer options based on individual institutions? needs. For instance, you could choose not to have the 655_0 matched against the LCSH at all. Or we could match them, but not return the subject authority records.
655?s with 2nd indicator values other than ?0? (or 7 and $2lcgft) will be matched against the file indicated in the $2 as always, according to the client?s profile. Profiles may always be changed with your project manager.
We appreciate your comments and would welcome any other suggestions, questions, or comments that you may have.
Regards,
Karen Anderson
On 3/15/2011 2:42 PM, Adam L. Schiff wrote: Nate,
655 headings with other 2nd indicator and $2 subfield values will be processed as they are currently per client profile.
My understanding is that all of the existing 155 authority records that are currently coded with second indicator 0 in bib. records will be cancelled and new authorities with prefix gf will replace them. Therefore, you will not have any LCSH genre authorities to match on, so you won't be able to return authorities for any terms that aren't in LCGFT. Unless I am misunderstanding, and what you are saying is that you will actually match against LCSH authorities. But if that is the case, what can you return in the way of a genre authority?
For example, let's say we send a bib. record that has this:
655 _0 Science fiction poetry.
There is not currently a 155 authority for this, and so there will not (at least in the short term) be an LCGFT authority for it. So you have nothing to match on there. But you could match against LCSH:
150 Science fiction poetry.
But what could you return to us in that case, since all there is is a subject authority, not a genre authority?
--Adam ************************************** * Adam L. Schiff * * Principal Cataloger * * University of Washington Libraries * * Box 352900 * * Seattle, WA 98195-2900 * * (206) 543-8409 * * (206) 685-8782 fax * * aschiff@u.washington.edu * **************************************
_______________________________________________ BSLWAC mailing list BSLWAC@mailman.xmission.com http://mailman.xmission.com/cgi-bin/mailman/listinfo/bslwac
-- Karen Anderson Authority Control Librarian Backstage Library Works 533 East 1860 South Provo, Utah 84606 1-800-288-1265 kanderson@bslw.com
_______________________________________________ BSLWAC mailing list BSLWAC@mailman.xmission.com http://mailman.xmission.com/cgi-bin/mailman/listinfo/bslwac
participants (3)
-
Adam L. Schiff -
Karen Anderson -
Nate Cothran