Diane Raines wrote:
I am trying to picture the sequence to figure out if it is. Could you please give me a few before and after examples that I could check in my database to figure out if it is a problem for me.
First, thanks Marie and Rosemary for replying and indicating you, too, have this problem. It helps a lot to know that it isn't just our library. Diane, thank you for replying, also. Here is an example: The old authority for a children's series was: 130 0 $aHooked on learning library The new authority (new in July 2009), is: 100 1 $aWatson, George,$d1946-$tHooked on learning library 430 0 $aHooked on learning library The bib record for the (only) book we had in that series used to have: 440 0 $aHooked on learning library It now has: 440 0 $aWatson, George, Backstage sent the updated authority record, which is accurate. There isn't anything wrong with what Backstage is sending; they're doing what we want. The problem is that the new authority (the a subfield of the new authority) is replacing the old authority in the bib record, and since the d and t subfields aren't valid for 440 fields, the data in those fields disappear and is not indexed. Normally, this would only affect a small number of records. However, we had a long-standing practice of changing many, many of the 800 (author/title) series statements in bib records to 440 (and, more recently, to 830) fields, and we now have thousands of bibs with this problem. Since I wrote the first email to the list, I have come up with a way to use MarcEdit to edit many of our records so this won't continue to happen. I'm able to use the Swap field tool to change the 440s to 490s, and place the data from the 100 and 440 fields into 800 fields. However, there are many series in among the fiction books where the series should be in the 830 field (G.K. Hall large print inspirational collection), and there is no quick and easy way to keep those bibs out of the batches I've been editing. (I've been looking through my batches of 1000 bibs at a time to find these. Going cross-eyed!) And there is no way to automatically fix the bibs where the series information has already been truncated to just the author's name. We have about a couple thousand or so of these (in the fiction collections. I'm not going to work on the non-fiction, at least for a long time). Once our bibs are cleaned up, and now that we are using the 490/800 fields for new bib records, I think we'll just be able to catch any problems by paying attention to the Change Series reports we get from Backstage, since there aren't many 130-to-100 changes in the authority records. Jeanette Navia ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Jeanette Navia Technical Services Professional Williamsburg Regional Library 7770 Croaker Road Williamsburg, VA 23188 (757)259-7742 www.wrl.org ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ -- This message has been scanned for viruses and dangerous content by MailScanner, and is believed to be clean.