15 Aug
2007
15 Aug
'07
12:57 p.m.
Amber, I use Milcat. Below is a part of a cheat sheet that I created. Very basic, so if you have any questions, let me know. To send the review file out of Millennium: Click on Data Exchange Choose Output marc records to another system using FTS Click Create Name the output file In the dropdown menu choose Review and select the review file where the Blind References were saved. Click start When finished click Close Highlight the file and Click Put PC Save the file to the computer. The file is now ready to be exported to Backstage. Mary ----- Original Message ----- From: "Amber Bice" <BiceA@franklin.edu> To: "Backstage Library Works Authority Contol Listserv" <bslwac@mailman.xmission.com> Subject: [BSLWAC] Re: Question on file transfer to Backstage Date: Wed, 15 Aug 2007 14:37:05 -0400 >Well, I am trying to send a file (that I have created in >Create Lists) and am not sure how to transfer it so that I >can send it to Backstage. I thought I could use FTS in Mil >Acq but that doesn't follow with the directions that >Backstage gave to me. > >Amber > >Amber Bice >Acquisitions Librarian >Serials/ILL Librarian >Franklin University Nationwide Library >303 S. Grant Ave. >Columbus, Oh 43215 >(614) 947-6565 (direct) >The Library toll free: > 1-866-341-6252 >Fax: 614-461-0957 > > >>>> Ted Waller <wallert@meredith.edu> 8/15/2007 1:56 PM >>> >We have sent records from our III system to BSLW for >several years. Sending records is straightforward. Just >create a file of marc records and send. There are other >points to keep in mind, however. 1. When new authority >records are loaded into your catalog, bad headings in >older records are not corrected. You have to run heading >reports after loading to see which headings have to be >corrected manually. Only headings in the bib records you >send are corrected by BS. 2. If you are getting files of >bib and auth records back from BS, load the auth files >first. This way the new auth records will be in the >catalog and will match the headings in the bib file. 3. >Request from BS that they send back only bib records with >changes. Otherwise the files are huge. >4. Look at the marc records before sending to make sure the >907 filed is present, as this is where III looks for the >III record number to match for overlaying. There are >other ways to match but this is the most common. I assume >that this is how your load profile is set up. 5. Remember >that all fields in bib records will be overlayed. >Therefore, any changes your staff makes to records after >you send your bib file to BS will be erased when the >records are loaded back in. The ways to avoid this are >either: 1) take a cataloging holiday while your records >are at BS, or 2) create a load profile that protects all >fields except 4xx, 6xx, 7xx and 8xx from being overlayed. > >Test, test, test. Have BS do a test run of a small file >first, load it back in and see what happens. >-- >/Ted Waller >Carlyle Campbell Library >Meredith College >Raleigh, N.C. > >/ > >Hello, > >Our library uses Innovative Interfaces. I am new to the >Acquisitions position and I want to send Backstage our item >additions from the past year to update our Master file and >create Name and Subject headings for our new materials. > >The first problem I have is with getting logged onto the >server - I cannot gain access. The info to log onto their >server that I have is 'ftp mars.bslw.com' - Is this >correct? > >I also am curious if anyone else has had experience with >sending files to Backstage using III. I may not have the >right file setup in III to send to Backstage. Is there >anyone that can give me assistance? > >Thank you, > > >Amber Bice > > > > >_______________________________________________ >BSLWAC mailing list >BSLWAC@mailman.xmission.com >http://mailman.xmission.com/cgi-bin/mailman/listinfo/bslwac Mary Carpenter Support Services Manager Council Bluffs Public Library mcarp@cbpl.lib.ia.us