Amber, You should have two DEL files, one containing records that need to be deleted from the NAME authority record index, and the other containing records that need to be deleted from the SUBJECT authority index. (If not, let BSLW know so they can modify your profile). III does not have a way to DIRECTLY delete records based on a file that is loaded -- however, it can be done. I first copy a DEL file (say name deletes) from my PC into Data Exchange using the Get PC button. Then I 'prep' the .lfts file to create the .lmarc version. I then select the file and use a locally-created load profile to load the records (this only works if you have your load profile set up so that the authority records in the file being loaded automatically overlay existing records). When I click the 'Load N' (or whatever your button is labeled) to load the file, I get the screen with the Test & Load buttons. I select the 'Use Review Files' checkbox on this screen so that each record loaded is placed in a review file. Therefore, by loading the DEL authority file, I'm effectively moving each of the related records in my system into a review file. The final step is then to go to the Delete Records mode, select the review file I just created, and delete all the records. It's a bit convoluted, but if you have more than a few records to be deleted, it's faster than deleting them one at a time. Bob Thomas Integrated Systems Librarian & Principal Cataloger Western Washington University Libraries Bellingham, WA 360-650-7458
-----Original Message----- From: bslwac-bounces@mailman.xmission.com [mailto:bslwac-bounces@mailman.xmission.com] On Behalf Of Amber Bice Sent: Monday, March 31, 2008 8:00 AM To: bslwac@mailman.xmission.com Subject: Re: [BSLWAC] Loading DEL files into III
Hello,
I was wondering if anyone knows how to or has successfully loaded the DEL file into the III system. Since the changes to the Backstage website, where the files are saved to your desktop instead of FTP'ing them from backstage to your site, I have had trouble figuring this out. The NAME and SUB files should be fine to load as we did before using Data Exchange.
Currently,using Data Exchange, we have no line in the 'Select Process' option that allows you to load a DEL file. Does one need to be created now that the files are not loaded using FTP?
This is probably a really easy question to answer but I have never loaded these files before.
I appreciate anyone's help. Thank you,
Amber Bice Acquisitions Librarian Serials/ILL Librarian Franklin University Nationwide Library 303 S. Grant Ave. Columbus, Oh 43215 (614) 947-6565 (direct) The Library toll free: 1-866-341-6252 Fax: 614-461-0957
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