February 2013 - BSLWAC - mailman.xmission.com

Change from LCSH "violoncello" to "cello" in LCSH
by Nate Cothran 22 Feb '13

22 Feb '13

This was originally posted to PCCLIST and we wanted to pass it along here as well. Apologies for the duplication. *************************************************************** The Policy and Standards Division of the Library of Congress will revise approximately 800 subject headings that include the words violoncello for this instrument, and derivative headings (e.g., violoncellists) to cello. These changes reflect the preference in RDA: Resource Description and Access for the word cello and will be made roughly concurrent with the PCC Phase 2 updates to the LC/NAF. Several proposals will appear as examples on Tentative Subject List 03 for March 2013, but owing to the large number of records to be updated, most of the revisions will occur offlist. LCSH headings involved include: Violoncello Violoncello makers Violoncellists headings with the medium of performance terms "violoncello" or "violoncellos" authority records with the medium of performance terms "violoncello" or "violoncellos" in a note Once the subject heading authority records are changed, the Policy and Standards Division will revise subject headings on bibliographic records in the Library of Congress database, including headings for which no authority record is necessary. Geraldine Ostrove Policy and Standards Division Library of Congress *************************************************************** Nate Cothran Vice President, Automation Services 533 East 1860 South Provo, Utah 84606 Phone: +1.800.288.1265, ext. 697 Direct: +1.801.342.5697 nate(a)bslw.com <mailto:nate@bslw.com?subject=Automation%20Services%20-%20Inquiry> * www.bslw.com <http://www.bslw.com>

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Backstage - Moving Locations
by Nate Cothran 21 Feb '13

21 Feb '13

We wanted to let you know that we are moving office locations this weekend. We have tried to schedule the move so as to disrupt services for the least amount of time, but our servers will be offline this coming weekend. Our servers will be shut down at 6pm ET this Friday, 2/22. We anticipate being back online this coming Monday, 2/25. So if you were planning on sending us a file during that time period, please consider holding off until next week instead. We have notified our weekly clients of this impending shut-off and also wanted to send out a general announcement via this listserv. We apologize for any inconvenience this may cause you and your staff. And we look forward to being back online next Monday. Our new address will be: 25 E 1700 S, Provo UT, 84606 Nate Cothran Vice President, Automation Services 533 East 1860 South Provo, Utah 84606 Phone: +1.800.288.1265, ext. 697 Direct: +1.801.342.5697 nate(a)bslw.com <mailto:nate@bslw.com?subject=Automation%20Services%20-%20Inquiry> * www.bslw.com <http://www.bslw.com>

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Important Announcement about Library of Congress Phase 2 authorities about to begin releasing
by Judy Archer 15 Feb '13

15 Feb '13

** IMPORTANT ANNOUNCEMENT ** Per the following message from the Library of Congress, Phase 2 authority updates will begin releasing on March 4, 2013. They will release 30,000 updated authorities per day, 5 days a week, until the 370,000-400,000 records have been distributed. We wanted to alert you to this upcoming event so you could prepare in advance (if needed) for potentially larger than usual record loading and indexing. Backstage will be delivering all updates. Though you will only need to receive updated authorities that match those in your individual Backstage Authority Master, there is still the potential for a large impact. Many institutions may be thinking that they don't have to start worrying about RDA until April, but because of Phase 2 the impact will be sooner than that. If you can only load or index at night or on weekends, you may need to make plans for this. If there are any special arrangements you would like to make with us (smaller/larger file sizes, dividing your authorities up into different group types, different delivery schedules, etc.) we would be very happy to work with you. Please contact your Backstage Project Manager if you do. Best regards, Your Backstage Authority Control Team !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! ANNOUNCEMENT FROM THE LIBRARY OF CONGRESS: Forwarded in behalf of Ana Lupe Cristán. This message may be forwarded to other discussion lists - apologies for the duplication. ********************************************** The PCC Acceptable Headings Implementation Task Group (PCCAHITG) has finished testing the Phase 2 changes to the LC/NACO Authority File in the context of the adoption of RDA. This message is intended as a notification that the Phase 2 changes are currently targeted to begin no earlier than March 4th, 2013.* The testing has identified nearly 400,000 name authority records that are candidates for change. As with the Phase 1 changes completed in the summer of 2012 (see http://www.loc.gov/cds/notices/120717.pdf <http://www.loc.gov/cds/notices/120717.pdf> ), the records will be adjusted in the LC database and distributed to the NACO nodes and other CDS customers. LC will update 30,000 records per day, Monday thru Friday, until the changes are completed (the final day of changes distributed may be less than 30,000). These updated records are in addition to the regular distribution of LC/NACO transactions. As a reminder, the Phase Two changes will consist of the actual programmatic changes to the 1XX headings that are not acceptable under RDA (e.g., changes to Bible headings, spelling out Dept. and months, etc., in the subfield $d for personal names). A document: Summary of Programmatic Changes to the LC/NACO Authority File is available at: http://www.loc.gov/aba/rda/pdf/lcnaf_rdaphase.pdf <http://www.loc.gov/aba/rda/pdf/lcnaf_rdaphase.pdf> Please be aware that although the programming was very successful, a handful of anomalies was observed, mainly because there are NARs that contain irregular data elements to begin with (the logic assumes good data and does what it can when confronted with anomalies); you may report unexpected anomalies in NARs to policy(a)loc.gov <mailto:policy@loc.gov> for correction. Once Phase 2 is completed PSD will undertake a project to programmatically synchronize the access points in LC's bibliographic records with those changed in the LC/NAF. In the interim please do not send reports for bibliographic file maintenance. LC and PCC would like to thank everyone that helped with the programming and testing: Gary Strawn (Northwestern University), Vicki Brueck (State Library of North Carolina), Ryan Finnerty (University of California-San Diego), Miloche Kottman (University of Kansas), Nancy Lorimer (Stanford University), Jenifer K. Marquardt (University of Georgia, Athens), Mary Mastraccio (MARCIVE), Robert Maxwell (Brigham Young University), Jeremy Myntti (University of Utah), Nancy Sack (University of Hawaii-Manoa), Helen Schmierer (retired), Pat Williams (University of Chicago), Jia Xu (University of Iowa), and a special valentine to Karen Anderson (Backstage Library Works), who coordinated the test by providing guidance to testers and fielding their questions. That cooperative spirit still sparks. *(the current uncertain federal budget situation may require postponement or adjustment of the projected schedule. We will send out a notice with specific details if this becomes necessary)

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Backstage - Near Match Report in XLS Format (update)
by Nate Cothran 01 Feb '13

01 Feb '13

This is another quick update regarding our near match report in XLS format. First, a little refresher about how it looks in HTM format currently: 1. a9704426 100 1 $a Bernhardt, Rolf. 99.5% n 81070694 100 10 $a Bernhardt, Rolf, $d 1934- 93.8% n 00114719 100 1 $a Bernhardt, Rudolf, $d b. 1867? 2. a9733670 100 1 $a Carroll, Stephen J. 99.5% n 79041728 100 1 $a Carroll, Stephen J., $d 1930- 99.5% n 79041110 100 1 $a Carroll, Stephen J., $d 1940- And this is how it looks in XLS format: No Bib ID UNM Unmatched Heading %-1 Tag-1 Near Match-1 Authority-1 1 a9704426 100 $a Bernhardt, Rolf. 84.8% 100 $a Bernhardt, Rolf, $d 1934- n81070694 <http://lccn.loc.gov/n81070694> 2 a9733670 100 $a Carroll, Stephen J. 87.2% 100 $a Carroll, Stephen J., $d 1930- n79041728 <http://lccn.loc.gov/n79041728> The quick update we just added to the XLS version is that whenever you click on the authority LCCN (for either the first or second near match), it will bring up the online Library of Congress authority record. From there, it also gives you options to view in MARCXML, MADS, URI on id.loc.gov, or VIAF. We're hoping this makes it easier on your side to bring up these authorities for a closer look while reviewing the near match report. Nate Cothran Vice President, Automation Services 533 East 1860 South Provo, Utah 84606 Phone: +1.800.288.1265, ext. 697 Direct: +1.801.342.5697 nate(a)bslw.com <mailto:nate@bslw.com?subject=Automation%20Services%20-%20Inquiry> * www.bslw.com

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