July 2008 - BSLWAC - mailman.xmission.com

Excluding minor changes from the Change Report (R03)
by John Reese 30 Jul '08

30 Jul '08

Dear Backstage Authority Control Client, Your wish is our command! Backstage Library Works is happy to announce an option for the Change Report (R03). You now have the choice to ignore ending punctuation and/or indicator changes in the authority record Change Report (R03). If you choose this option, an authority record which has only been changed by the addition/removal of punctuation or indicator changes will not be reported. You may choose either of these options independent of one another or in conjunction with each other. We believe that this will be particularly helpful with the Library of Congress' current project of punctuation and indicator cleanup. It is our policy to report the broadest amount of changes made to your system. We understand that this may mean there may be too much to review so we are happy to offer this as an option to you. If you would like either or both of these options applied to your on-going reports please contact your Project manager. Of course there is no additional charge. Concerning the Death Date! Backstage Library Works currently has custom available to you that would automate the matching of the death date when added to your bibliographic heading. It is not part of the standard software and because of the set-up involved, there is a charge for this service. However, our plans are to create an enhancement that will be part of the standard software. It is high in the queue, but I do not have a projected release date for this enhancement. If you are interested in running the custom it is $350 set-up and $350 each time it is run. So your first run will cost $700 and each run after will be $350. Please contact your project manager if you are interested in applying the Death Date custom. We are excited to see the good use of the listserv over this past week. I hope you are finding it helpful. Sincerely, John Reese Product Manager Backstage Library Works Voice (800) 391-5210 Ext. 249 Fax (801) 356-8220 Email jreese(a)bslw.com

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quarterly cleanup tips??
by Ted Waller 30 Jul '08

30 Jul '08

Has anyone developed/discovered any techniques to speed up cleanup for the quarterly authority updates from BSLW? We get a list of 6,000 changed headings each quarter that have to be reviewed after loading the changed MARC authority records. Our III system replaces the changed authority records but we have to change the headings in bib records manually. There's no way to automate the process (Global Update for individual headings helps a little), but is there a way to speed up the review of headings in the reports? The vast majority of headings don't require updates, as we know, but I would like a way to quickly zero in on those that do, like the headings where a death date is added. It's frustrating to have to review 6,000 headings when only 150 bib. records need changing. In other words, I am looking for a way to quickly identify the few changed authorities that also have headings in our bib. records that need to be changed. I refer to the updates as quarterly, but others may get them more or less frequently. -- /Ted Waller Carlyle Campbell Library Meredith College Raleigh, N.C./

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Authority Control News from Backstage - July 2008
by Chad Cluff 28 Jul '08

28 Jul '08

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The Demise of the 440 tag: MARS 2.0 Authority Processing & MARC Proposal No. 2008-07:
by John Reese 22 Jul '08

22 Jul '08

The Demise of the 440 tag: MARS 2.0 Authority Processing & MARC Proposal No. 2008-07: June 6th 2006, MARC Proposal No. 2008-07 presented by MARBI Committee will make field 440 obsolete and will redefine the first indicator value "1" of the 490 field to mean, "Series traced in 8XX field". Backstage Library works all along has had parameters in place to accommodate the change. However, to date, our standard process will collapse the 490/830 to a 440. In the near future Backstage will change the standard process to not collapse the 490/830 but until the change has been fully accepted by our clients in the library world collapsing of 490/830 to 440 will remain the standard. We at Backstage understand that many of you may desire to move forward with the change and may no longer want the collapse to 440 to occur. What we need you to do if you are ready to make that change now is to contact your project manager at Backstage and let them know that you would like to move forward with proposal No. 2008-07 and no longer collapse the 490/830 tag to 440. There will be no fee incurred for this change. If you are interested in retrospectively changing your 440 to 490/830 please indicate that to your project manager. We will need you to send in your bib records with 440 tags. We will reprocess them at on-going Current Cataloging rates. John Reese Product Manager Backstage Library Works Voice (800) 391-5210 Ext. 2490 Fax (801) 356-8220 Email jreese(a)bslw.com John Reese Product Manager Backstage Library Works Voice (800) 391-5210 Ext. 249 Fax (801) 356-8220 Email jreese(a)bslw.com

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